📢 Residents’ Bulletin – Why You Should Request Your Data

Date: 5 September 2025

Dear Residents,

As Urang and TTMC prepare to leave, it’s vital that every resident understands their rights over personal data that has been collected, stored, or shared about them.

👉 If you’ve withheld service charges, challenged invoices, or raised complaints, this is especially important. You have the legal right to see how you’ve been referred to in emails, minutes, call recordings, or correspondence with contractors, lawyers, insurers, and regulators.

🔐 Your Right to Access Data (DSAR)

Under the UK GDPR, you can submit a Data Subject Access Request (DSAR). This forces a company to:

Hand over copies of all data they hold on you.
Explain who your data has been shared with.

This is a simple but powerful tool to hold TTMC and Urang accountable before they exit.

📄 Template DSAR Letter

We’ve prepared a ready-to-use template. Just fill in your details and adapt the section on third parties if needed.

Send separately to:

Urang Group (all companies): patrick.flynn@urang.co.uk
TTMC: 12treesmanco@gmail.com

Subject: Data Subject Access Request – [Your Name, Address]

Dear Sir/Madam,

I am writing under Article 15 of the UK GDPR and the Data Protection Act 2018 to request full disclosure of all personal data which you hold in relation to me.

This request covers the period [insert purchase/move-in date] to 5 September 2025 inclusive.

Scope of Request (summarised):

Internal communications (emails, call recordings, meeting notes).
External correspondence with TTMC, Urang, law firms, insurers, regulators, MPs, etc.
Documents & files (reports, risk assessments, board minutes).
Third-party sharing (who your data has been disclosed to).
Technical logs (when your data was created, accessed, modified, deleted).
Special category / profiling data (assessments, opinions, reputational commentary).

Additional Notes:

If claiming privilege, they must provide a privilege log (document date, sender/recipient, type of privilege, justification).
Disclosure must be provided in a searchable electronic format (PDF/CSV/Excel).
Companies have one calendar month to comply.

💡 How to Use This

Copy/paste the template, adapt it with your details, and send it to both TTMC and Urang.
If you prefer, you can also use the ICO’s online form (link in the full article).
You may choose to copy MCRA (chairman@maltingsclose.org) into correspondence so we can support you.

✅ Why This Matters

Ensures transparency over how your data has been used.
Protects you if TTMC/Urang have mishandled information.
Builds evidence for Tribunal and court proceedings.
Forces accountability before these companies exit.

With solidarity,
Maltings Close Residents Association (MCRA)

👉 (Click the link to read the full article and access the complete template) – https://mailchi.mp/maltingsclose/your-data-your-right-do-not-ignore-this